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Special event process and requirements

From community events to major events, the community of Airdrie hosts numerous special events throughout the year. Many events require a Special Event Permit to host on City owned lands. 

See if you require a special event permit

If your event includes any of the below, please complete a special events application form.

  • The event occurs on multiple public properties or facilities
  • The requested use for the land or facility is different than the original intended purpose
  • Public use is limited by the duration of the event
  • Has impact on public safety
  • Requires a road closure
  • Estimated attendance of +200 people at any given time
  • Involves the support, approval and/or services of two or more business units of the City of Airdrie

Application timelines for new and returning events

New events - Applications for special events will be accepted on an ongoing basis and must be submitted at least 90 days in advance. Any requests made within the 90-day limit may be declined if there is not adequate time to process application and obtain required permits.

Returning events - For returning special events in the following year, the application can be rolled over at any time once your current event has been completed. Any changes will need to be updated.


Book your space

To ensure availability, secure your event location and book an outdoor space.


Submit a special event application

The City of Airdrie Special Event Application Form provides all the basic details of your proposed event. Remember to attach your supporting documents like Site Plan, Insurance and Emergency Response Plan in your application.

Submit a special event application


Wait for your application review

We're excited for your event and to ensure it is successful, allow one month (30 days) to review an application.

Every special event application submitted is reviewed by a Event Technical committee of City of Airdrie representatives from departments who conduct an operational review. Through this review, the City identifies conditions, permits and supports that may be required. 


Receive a special event permit

Once the review is complete, the event organizer will be notified and advised of all permit requirements and conditions that need to be met in order to hold a safe event. It is the responsibility of the event organizer to comply with all relevant laws and regulations. The City requires that conditions are met one month (30 days) prior to the scheduled event.

Once the application package is confirmed, the venue confirmed and conditions determined, an Event Services Agreement will be generated outlining responsibilities of the event organizer and the supports provided by the City of Airdrie with any cost of services, and then a special event permit is issued. All City of Airdrie permits will be collated into the Event Services Agreement.

Required supporting documents

Basic requirements for hosting a special event in the city are a site map, insurance and an emergency response plan (ERP) attached to your special event application.

Event spaces

There are many bookable event spaces in the City of Airdrie. In order to find a suitable venue to host a special event, organizers may want to further research site specific information and rental policies for City of Airdrie locations. Our Parks team will assist in booking your event location.

Safety and security

Safety is a key component to a successful event. To ensure safety and security to the public, safety measures are recommended for secure delivery of the event for the public.

Parking and road closures

For your event, ensure there is sufficient parking for your attendees. Identify your options with spaces close to your event. If you require a road closure, our Event Services Team can assist with the process.

Facilities and infrastructure

Facilities and infrastructure specifications and requirements available at each location.

Activities and services

A variety of activities can be programmed with your event. Listed supports for services and information are available to assist with your event planning.

Event support and resources

We wish to provide important resources, tools and networks for event supports. Building capacity with our event community builds sustainability and stronger success for your event.

Event feedback and follow up

We appreciate receiving feedback on your event! It assists us with making improvements in our processes and supports with building a strong, vibrant and sustainable event community. 

We would like to hear from you! Please fill out your success stories and challenges with your event. 

Submit Event Feedback (PDF)